Summary
Background: The ability to electronically exchange health information among healthcare providers
holds enormous promise to improve care coordination and reduce costs. Provider-to-provider
data exchange is an explicit goal of the American Recovery and Reinvestment Act of
2009 and may be essential for the long-term success of the Affordable Care Act of
2010. However, little is known about what factors affect clinicians’ usage of health
information exchange (HIE) functionality.
Objective: To identify factors that affect clinicians’ HIE usage - in terms of frequency of
contributing data to and accessing data from aggregate patient records - and suggest
policies for fostering its usage.
Methods: We performed a qualitative study using grounded theory by interviewing clinician-users
and HIE staff of one operational HIE which supported aggregate patient record functionality.
Fifteen clinicians were interviewed for one hour each about what factors affect their
HIE usage. Five HIE staff were asked about technology and training issues to provide
context. Interviews were recorded, transcribed and analyzed. Recruitment excluded
clinicians with little or no familiarity with the HIE and was restricted to one community
and a small number of specialties.
Results: Clinicians were motivated to access the HIE by perceived improvements in care quality
and time savings, but their motivation was moderated by an extensive list of factors
including gaps in data, workflow issues and usability issues. HIE access intensities
varied widely by clinician. Data contribution intensities to the HIE also varied widely
and were affected by billing concerns and time constraints.
Conclusions: Clinicians, EHR and HIE product vendors and trainers should work toward integrating
HIE into clinical workflows. Policies should create incentives for HIE organizations
to assist clinicians in using HIE, develop measures of HIE contributions and accesses,
and create incentives for clinicians to contribute data to HIEs.
Keywords
Quality of care - clinical workflows - health information technology policy - primary
care - patient safety - accountable care organizations - the Direct Project
